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Scans

Overview

You have the ability to upload scans on the BootlegZone server, link those scans with bootlegs, specify the type of scan (front, back, disc, etc). Depending on your privileges, you may also have the ability to validate & delete scans from the server. Some members are responsible for managing scans for a particular Artist Section, these members are called "Scans masters".

The usual flow of operations is the following
  • The user uploads a scan
  • The user links the scans to a bootleg (at this stage the scan is not visible to visitors yet)
  • The user sends a private message to the Scans Master to warn him that scans are waiting for validation (this step is not required but this way you know that the Scans Master is aware that scans need to be validated)
  • The Scans Master validates the scan (= "allows the scan to be viewed by visitors")

Privileges

RightsSimple visitorRegular memberScans master
Upload scans
Link scans to ANY bootleg
Validate scans
Unlink scans you've submitted
Unlink ANY scan (section restriction applies)
Delete scans (section restriction applies)

Before uploading scans

OK, so you've got scans you want to submit. Before doing so, consider the following:
  • Scans files must be GIF or JPG files. The file extension must be ".jpg" or ".gif" precisely. ".jpeg" is not supported. Any other file type will be deleted within 24 hours.
  • Scans filenames must begin with a valid BootlegZone filename or you won't be able to link your scans (that is, if you want to link scans for the file "yd063", all your scans filenames must begin with "yd063"
  • The main cover scan filename should be exactly the same as the same as the BootlegZone filename (e.g. for BootlegZone file "yd063", the main scan should be "yd063.jpg" or "yd063.gif")
  • HQ scans filenames should begin with the BootlegZone filename plus a "-" sign and followed by some words explaining the type of scan. Examples for "yd063":
    • HQ front scan: yd063-front.jpg
    • HQ back scan: yd063-back.jpg
    • HQ disc scan: yd063-disc.jpg
    • HQ booklet inner pages: yd063-inner.jpg
    • more inner pages: yd063-inner2.jpg
  • Main cover scan specs:
    • 12x12cm scan (that is: only the front cover, not the whole folder)
    • Size should be something like 320x320 and certainly not above 400x400 !
    • As disk space is important, try to keep the filesize below 100Kb
  • HQ scans specs
    • 300 dpi should be enough in most cases
    • As disk space is important, try to keep the filesize below 1000Kb
  • Double CDs bootlegs and boxsets: if (for example) the back insert is the same for all disks of the boxset, you don't have to upload it for each disc. Only copy is needed. This will save disk space on the server.

Uploading scans

Upload is done through anonymous FTP. If you're not familiar with that concept, let's say that what you'll do is connect to a very restricted area of the BootlegZone server (using a 3rd-party software called an FTP client). In this area, the only thing you can do is upload stuff (that is, send files to the server).

If you need an FTP client, why not use SmartFTP for Windows or Fetch for Macintosh ? I'm not using these personnally but they seem like they're user-friendly and what's more, they're FREE !

OK, so now you've installed your FTP client, how do you connect ?
Give the following information to your FTP client:
Server: bootlegzone.com
Username/Password: (none)

Once you're connected you should see a welcoming message explaining you (among others) that you may upload scans only in the incoming folder. Enter that folder (usually double clicking on the name does the trick).

Once you're inside you can start your uploads. One thing you should know is that it's impossible for you to see the files actually stored in the incoming folder (this is a restriction of anonymous FTP).

Messages you may receive while uploading

You can receive messages like "Permission denied", it means that what you tried to do is not allowed.
Among others, you can't
  • Upload files in another folder than incoming
  • Overwrite files. I know it's a bit hard to detect if you're trying to overwrite a file since you can't see the contents of the incoming folder but you may have a list if you use JADE (see below -- "Scans waiting for validation")
  • Delete files
  • Create a folder
  • Connect if too many users are already connected. At the time of writing, the number of concurrent users on the anonymous FTP is 10.
  • Exceed the disk quota. At the time of writing, the incoming folder can't hold more than 200Mb of files. Space is freed when you link the scans you've uploaded.

Linking scans to BootlegZone files & other stuff you can do

Once your scans are uploaded you need to link them to BootlegZone files. To do this, open JADE, select a file in the list (or type the filename in the textbox next to the tabs -- that's how you can link scans to files you've not created) click on the "SCANS" tab. You'll see different things:

[filename] Current Scans

This lists all the scans for the currently selected album. If you have the appropriate rights, you can
  • Rename scans filenames
  • Change the name of the person who submitted the scan (it MUST be a valid BootlegZone member name)
  • Change the type of scan. The type of scan indicates if this is the scan of the front cover, the disc, the inner pages, etc
  • Unlink scans
  • Delete scans
  • Add a new scan. You'll have to type the name manually. There's an easier way: use the "Scans waiting for validation" feature (see below)

[filename] Scans waiting for validation

Here you'll find all the scans whose names match the BootlegZone filename. It's very easy to link scans to files because you don't have to type anything (if you're the one who submitted the scan): in a few clicks it all can be done.
Before linking any scan, I recommend to double check the type of scan.

[filename] Unlinked scans

In this list you'll find all the scans that were once linked to the file. Since you've unlinked the scan, what you'll want to do now is either delete or rename the scan (for use for another file).

All the scans waiting for validation

This lists all the scans in the FTP incoming folder. Useful mostly for the Scans Masters.

All the unlinked scans waiting for validation

This is the list of all the scans that are still unlinked. Again, this section is useful for the Scans Masters.

Scans types

Main Cover ScanThis is the main cover scan of the front insert. Should be 12x12cm.
Front insert (2 folds - in & outside)This is the front insert, unfolded. Scan must show front and back side of the insert.
Front insert (1 fold - outside)This is the front insert, folded. The scan must show only the front side (the side seen when the CD case is closed).
Front insert (1 fold - inside)This is the front insert, folded. The scan must show only the back side (the side seen when the CD case is open).
Back insert (1 fold - outside)This is the back insert but only the side seen when the CD case is closed.
Back insert (1 fold - inside)This is the back insert but only the side seen when the CD case is open.
Main Booklet (or front insert 2 folds) insideThese are the inner pages of the main booklet. This may also be the inner pages of the front insert (unfolded).
DiscThis is the disc.
Digipack front & back coverThis is the digipack unfolded, showing the front & back covers.
Digipack front coverThis is only the front cover of the digipack.
Digipack back coverThis is only the back cover of the digipack.
Digipack inside (disc & back of front cover)This is the digipack unfolded, showing the disc (or emplacement) & the back side of the front cover.
Additional Booklet front & back coverThis is the front & back cover of the additional booklet (unfolded)
Additional Booklet (front cover only)This is the front cover of the additional booklet
Additional Booklet (back cover only)This is the back cover of the additional booklet
Additional Booklet Inner PagesThis is the inner pages of the additional booklet
Additional Insert (front)This is the front side of an additional insert
Additional Insert (back)This is the back side of an additional insert
Front Insert (3 sides folder)This is the 3-sides front insert unfolded (showing front or back)
Back insert (2 folds - in & outside)This is the back insert, unfolded. The scan must show the front & back side.
CD pocketThis is a special pocket for the CD (sometimes found in boxsets)
Box (front)This is the front side of the box (see also cardboard case)
Box (back)This is the back side of the box (see also cardboard case)
Box (unfolded)This is the box unfolded
Cardboard case (front)This is the protecting cardboard case of the CD. Front cover.
Cardboard case (back)This is the protecting cardboard case of the CD. Back cover.
Front insert (Thick CD box)Some CD cases can hold 3 & more CDs. In this case, front covers have extra sidings (just like regular back covers). This is the front side of this kind of special cover.
Front insert (back) (Thick CD box)Some CD cases can hold 3 & more CDs. In this case, front covers have extra sidings (just like regular back covers). This is the back side of this kind of special cover.
Disc and booklet back coverThis is a scan of the CD case opened. It shows the disc (or emplacement) & the back cover of the front insert.
Obi StripObi is the small piece of paper included with a Japanese CD or LP, usually wrapped around the left hand spine of the item. It provides information to the seller and to the buyer (mostly in Japanese) about the item being sold.
Alternative coverThis is alternative artwork (re-issues, outtakes, etc).
Alternative art (front)This is the front cover of the alternative artwork (re-issues, outtakes, etc).
Alternative art (back)This is the back cover of the alternative artwork (re-issues, outtakes, etc).
Alternative discThis is an alternate disc, to be used when you have discs that were released with multiple different artworks.
Home Video cover (2 sides)Home video covers, 2 sides unfolded.
DVD (front and back)DVD covers: front & back covers unfolded.
DVD frontOnly the front cover of the DVD.
DVD backOnly the back cover of the DVD.
DVD innerThis is the inside of DVD box showing the (optional) DVD booklet & disc emplacement.
Vinyl (front)This is the front of the vinyl cover.
Vinyl (back)This is the back of the vinyl cover.
Vinyl (gatefold outer)This is the outer side of the gatefold of the vinyl record.
Vinyl (gatefold inner)This is the inner side of the gatefold of the vinyl record.
Vinyl (inner sleeve)This is the inner sleeve of the vinyl record.
Vinyl (label)This is the label of a vinyl, in order to identify a certain issue.
7" (sleeve front)This is the front of the 7" sleeve cover.
7" (sleeve back)This is the back of the 7" sleeve cover.
7" (label)This is the label of a 7" record, in order to identify a certain issue.
Concert PosterFor live albums, a scan of the concert posters can be added.
TicketFor live albums, a scan of the concert ticket can be added.
MiscellaneousFor any other scan type not listed before (stickers, etc)




Do you have more questions ? Send me a mail.



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